Personal Assistant with a can-do attitude

For our client – a globally leading medical technology company – MintSearch is seeking an ambitious and service minded PERSONAL ASSISTANT (PA) to 3 Senior Directors. This position is based at the European Headquarters in Amsterdam.

We are looking for a professional candidate who has experience in working in an international business environment, with a fast paced and dynamic atmosphere. You are able to work on own initiative, set priorities, determined and have a positive can-do attitude.

About the position: the PA will

  • Serve as the main point of contact for the Senior Directors.
  • Provide daily confidential support to the Senior Directors.
  • Process all incoming and outgoing communications (email, processing letters, reports and other materials, distribution of mail, answering phones).
  • Maintain the correspondence, reports and presentations databases including files, records, organization structure, position descriptions, audit reports and other relevant documentation to ensure critical and/or confidential data is appropriately managed and stored.
  • Prepare, review and edit high level reports, documentation and power point presentations.
  • Coordinate travel arrangements, itineraries, meetings and appointments such as 1-on-1 meetings with direct reports, team meetings, Business Review Meetings, etc.
  • Record, transcribe and distribute minutes of meetings and follow-up of outstanding actions.
  • Process and administrate purchase requisitions, invoices, travel- and other business related expenses.
  • (Operations) coordinate the monthly PMO (project management office) calls with Operations team and coordination/ownership of administration and documentation for critical European projects.
  • RAQA: free sales certificate / translation of official Dutch documents.

We are looking for the following skills/talents and experience:

  • Degree level would be preferable
  • Advanced skills in Microsoft Office
  • Touch typing and audio typing to 80 words per minute
  • Multilingual (English and Dutch are essential)
  • At least 3 years’ experience in an Executive Administrative role preferred
  • Strong attention to detail
  • Excellent communication skills, both oral and written, required
  • Superior analytical and problem solving skills required
  • Ability to read and understand reports and able to select key metrics to include in reports and presentations
  • Must be proficient in filing systems, report writing, phone systems and corresponding with key contacts to include Executive Management
  • Able to keep information and documents confidential and operates discretely

Benefits:

  • This is a fulltime position (40 hours/week). Our client offers a permanent contract, a competitive salary package and 27 holidays.

Interested?
We welcome your application with CV and motivation letter. You can send it to Manuela Willemsen-Lantos at MintSearch via manuela@mintsearch.nl . For more information you can also contact us at +31(0)652055672.

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