EMEA Executive Personal Assistant

For our client – a globally leading medical technology company – MintSearch is seeking an ambitious and service minded Executive Personal Assistant to assist the MD of the business unit and the VP of the Legal and Compliance Leadership team.

This position is based at the EMEA Headquarters in Amsterdam. We are looking for a professional and ambitious candidate who has experience in working in an international business environment, with a fast paced and dynamic atmosphere.
You are able to work on own initiative, set priorities, determined and have a positive can-do attitude.

The responsibilities include executive administrative duties such as managing communications, production of reports, high level presentations, diary management.

About the position: the EMEA Executive Personal Assistant will:

  • Serve as the main point of contact for NV EMEA Leadership team coordination, including:
  • Schedules (weekly calls and appoints)
  • Conference Calls (1-2 times weekly)
  • Meetings (Once per quarter)
  • Meeting Minutes (Weekly for Conference Calls and Quarterly for Management Team Meetings)
  • Action Log (Weekly)
  • NV Financial and Legal process coordination based in Amsterdam
  • Administrative activities including meeting logistics and travel arrangements

Serve as the main point of contact for Legal and Compliance European Leadership team coordination, including:

  • Schedules (weekly calls and appoints)
  • Conference Calls (weekly)
  • Meetings (Once per quarter)
  • Administrative activities including meeting logistics and travel arrangements
  • Meeting Minutes (Bi-Weekly for Conference Calls and Quarterly for Team Meetings) and monthly reports
  • Maintenance of Legal Sharepoint tools and documentation, including presentations and reports.

In both instances, the following may be required:

  • Maintenance and archiving of correspondence and contracts,
  • Preparation of high-level reports and power point presentations,
  • Coordination of travel arrangements, itineraries, meetings and appointments,
  • Any other duties as reasonably assigned.

Minimum Qualifications

  • Typical minimum education and experience required is a 2-year degree and 6 years of related experience in International and matrix EMEA.
  • Execellent oral and written English is a must.
  • A wide and comprehensive understanding of both administrative and departmental/technical aspects of the job and their practical application to complex problems.
  • In-depth expertise in company’s core hardware and software package
  • Pro Active in identifying priorities, ability to use own initiative and judgment
  • Excellent task management skills ( daily basis )
  • Discreet, committed to maintain confidentiality at all times
  • Follow through project to make sure deadlines are met
  • Driven by challenge, change and success.
  • Strong Team spirit.

Benefits:

  • This is a fulltime position (40 hours/week). Our client offers a permanent contract, a competitive salary package and 27 holidays.

Interested?
We welcome your application with CV and motivation letter. You can send it to Manuela Willemsen-Lantos at MintSearch via manuela@mintsearch.nl . For more information you can also contact us at +31(0)652055672.

Solliciteer direct